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COVID 19 eLogs and Suggested Use

The COVID-19 eLogs complement the existing eLogs you are already using within the Refss system.

Here is a short explanation for their use and frequency of each of the COVID-19 eLogs.

 

  1. Store Shopper Count Check

Why Do I Use It? Notes the maximum numbers of shoppers in store at any one time due to Social Distancing guidelines and enables the store a method to document these maximum number of shoppers within the store each hour of the day. This is a record that can be emailed as a PDF and will also go to your dashboard.  It can be used as additional supportive evidence on how your store is managing social distancing.
How To Use It? Open the eLog up at the start of the day and put in store size and maximum count and “Save” the eLog. At each hour go into the eLog and put in the maximum number of shoppers within that hour and “Save” the eLog.
Frequency Used Should be Scheduled Daily – input data every hour and submit once at the end of the day

 

  1. Customer Notice and Signage Check

Why Do I Use It? Provides a record of all Customer Notices, Sanitation Stations, Staff Notice Boards and floor markings at a single point in time, that they are available and in good condition. This is a record that can be emailed as a PDF and will also go to your dashboard.
How To Use It? Open up the eLog and take photos utilising the tablet of all areas identified in the eLog. If you do not have that area in your store you do not have to worry because the fields are not mandatory. If you would like to email it to somebody ensure you put their email address in prior to submitting the eLog. You can always email it to your email and then forward it to others.
Frequency Used Should be Scheduled - Weekly

 

  1. Delivery Record During Pandemic – 2 Hour Rule eLog

Why Do I Use It? Provides a record that deliveries performed in a non-refrigerated vehicle during a pandemic are completed within 2 hours. This ensures there is a record that perishable products were not out of refrigeration from the store coolroom to the customers home for more than 2 hours.
How To Use It? Open up the eLog and complete all pre-delivery fields and ‘Save’ the eLog. After completion of the delivery fill in the remaining fields and submit the eLog and the record will go to the dashboard. The driver does not have to bring the tablet with them however will need to communicate back to the store what time the delivery was made.
Frequency Used Should not be Scheduled – Complete per Delivery

 

  1. Corona Virus (Covid 19) Store Check (All Areas)

Why Do I Use It? Provides a record that all areas of the store including staff areas are sanitised and cleaned.
How To Use It? Open up the eLog and tick yes as each item area has been cleaned and submit the eLog when completed and the record will appear in your dashboard.
Frequency Used Should Be Scheduled 3 x Daily (2 Hour Window - Prior to Open / Midday / Afternoon)

 

  1. Staff Illness Check

Why Do I Use It? Provides a record of any illness of team members working in or recently worked in the store.  This is good to have a clear procedure during a pandemic and it also can provide details if information is requested by the State Health Department.
How To Use It? Open up the eLog and complete all of the fields of information. If you would like to email it to somebody ensure you put their email address in prior to submitting the eLog. You can always email it to your email and then forward it to others.
Frequency Used Should not be Scheduled – Complete as Required

 

  1. Customer High Touch Sanitation Check

Why Do I Use It? Provides a record that all Customer High Touch areas in stores are sanitised and cleaned on a frequent basis.
How To Use It? Open up the eLog and tick yes as each item area has been cleaned and submit the eLog when completed and the record will appear in your dashboard.
Frequency Used Should be Scheduled – Daily for Each Hour of the Day

 

In order to access these eLogs please do the following:

  • In Refss dashboard, click the “eLog sheet Selection” link
  • Select the new elogs and Save
  • Click “Publish elog sheets” from the menu, select ALL and Publish
  • Apply the new elogs to your devices:
    • Click “Mobile devices” in the menu
    • For each tablet that needs it, click select Elog sheets
    • Tick the new elogs where required to apply to the tablet, then save

Download and print the above information in PDF format here:

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