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e-Log Scheduler - Interval Rules

Definition of each type of Scheduled option

There are 2 frequencies currently: Daily and weekly.  Each is defined as starting and ending at a particular time so the system can calculate late/invalid etc submissions.

Daily – Day starts at 00:00 and ends at 23:59.
Weekly – Week starts at 00:00 on Monday and ends at 23:59 on Sunday

 

Interval Rules

ON TIME: If there is a submission between the start and end times (inclusive), it is considered ON TIME

LATE: If there is NO submission between the start and end times (inclusive), but there is a submission after the end time (and before the start of any other time intervals that were set and before midnight), it is considered LATE

INVALID/OUTSIDE SCHEDULE: There are 2 ways for a submission to be invalid

  • If there is a submission BEFORE the first time interval of the day, this is considered INVALID/OUTSIDE SCHEDULE
  • There should only be 1 submission per time interval – if there is an On-time or Late submission, all submissions after the first one are also considered INVALID/OUTSIDE SCHEDULE (since a VALID submission was already made)

NOT SUBMITTED: If no submissions are recorded for an ON TIME and LATE period, a NOT SUBMITTED item is recorded.

 

Rules for Multiple Intervals set on the same day/week

It is also possible to set more than one interval in a time period. For this to happen, there are some rules to limit overlap of time intervals:

  1. Intervals cannot overlap
  2. The earliest an intervals can start is 00:00am of the beginning of the scheduled period and the latest it can end is 11:59PM - i.e. the interval cannot spill over into the next time period.
  3. Once an e-log sheet has been assigned a frequency, it can’t be assigned a different type while that interval exists, otherwise there may be overlap.  i.e. you can't apply a daily interval to Daily Scales check, and then apply a weekly check also

 

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