Definition of each type of Scheduled option
There are 2 frequencies currently: Daily and weekly. Each is defined as starting and ending at a particular time so the system can calculate late/invalid etc submissions.
Daily – Day starts at 00:00 and ends at 23:59.
Weekly – Week starts at 00:00 on Monday and ends at 23:59 on Sunday
ON TIME: If there is a submission between the start and end times (inclusive), it is considered ON TIME
LATE: If there is NO submission between the start and end times (inclusive), but there is a submission after the end time (and before the start of any other time intervals that were set and before midnight), it is considered LATE
INVALID/OUTSIDE SCHEDULE: There are 2 ways for a submission to be invalid
- If there is a submission BEFORE the first time interval of the day, this is considered INVALID/OUTSIDE SCHEDULE
- There should only be 1 submission per time interval – if there is an On-time or Late submission, all submissions after the first one are also considered INVALID/OUTSIDE SCHEDULE (since a VALID submission was already made)
NOT SUBMITTED: If no submissions are recorded for an ON TIME and LATE period, a NOT SUBMITTED item is recorded.
Rules for Multiple Intervals set on the same day/week
It is also possible to set more than one interval in a time period. For this to happen, there are some rules to limit overlap of time intervals:
- Intervals cannot overlap
- The earliest an intervals can start is 00:00am of the beginning of the scheduled period and the latest it can end is 11:59PM - i.e. the interval cannot spill over into the next time period.
- Once an e-log sheet has been assigned a frequency, it can’t be assigned a different type while that interval exists, otherwise there may be overlap. i.e. you can't apply a daily interval to Daily Scales check, and then apply a weekly check also